Da­ta pro­tec­tion in­for­ma­ti­on for on­line mee­tings, te­le­pho­ne con­fe­ren­ces and we­bi­nars via „Zoom“ of Gün­ter Stahl GmbH.

We would li­ke to in­form you be­low about the pro­ces­sing of per­so­nal da­ta re­gar­ding the use of „Zoom“.

Pur­po­se of pro­ces­sing

We use the tool „Zoom“ to con­duct con­fe­rence calls, on­line mee­tings, vi­deo con­fe­ren­ces and/or we­bi­nars (her­ein­af­ter: „on­line mee­tings“). „Zoom“ is a ser­vice pro­vi­ded by Zoom Vi­deo Com­mu­ni­ca­ti­ons, Inc. which is ba­sed in the USA.

Re­spon­si­ble en­ti­ty

The en­ti­ty re­spon­si­ble for da­ta pro­ces­sing di­rect­ly re­la­ted to the per­for­mance of „on­line mee­tings“ is Gün­ter Stahl GmbH.

No­te: In­so­far as you vi­sit the web­site of „Zoom“, the pro­vi­der of „Zoom“ is re­spon­si­ble for da­ta pro­ces­sing. Howe­ver, vi­si­t­ing the web­site of „Zoom“ is on­ly ne­cessa­ry to down­load the „Zoom“ soft­ware.

You can al­so use „Zoom“ if you en­ter the re­spec­ti­ve mee­ting ID and, if ap­p­li­ca­ble, fur­ther ac­cess da­ta for the mee­ting di­rect­ly in the „Zoom“ app.

In ca­se you do not want or can not use the „Zoom“ app, you may fall back to a brow­ser ver­si­on of „Zoom“, which you can al­so find on the „Zoom“ web­site. This ver­si­on on­ly pro­vi­des the ba­sic func­tions of the ap­p­li­ca­ti­on.

What da­ta is pro­ces­sed?

Va­rious ty­pes of da­ta are pro­ces­sed when using „Zoom“. The scope of the da­ta al­so de­pends on the da­ta you pro­vi­de be­fo­re or du­ring par­ti­ci­pa­ti­on in an „on­line mee­ting“.

The fol­lowing per­so­nal da­ta are sub­ject to pro­ces­sing:

User de­tails: first na­me, last na­me, te­le­pho­ne (op­tio­nal), e‑mail ad­dress, pass­word (if „sin­gle si­gn-on“ is not used), pro­fi­le pic­tu­re (op­tio­nal), de­part­ment (op­tio­nal).

Mee­ting me­ta­da­ta: To­pic, de­scrip­ti­on (op­tio­nal), at­ten­dee IP ad­dres­ses, device/hardware in­for­ma­ti­on.

For re­cord­ings (op­tio­nal): MP4 file of all vi­deo, au­dio and pre­sen­ta­ti­on re­cord­ings, M4A file of all au­dio re­cord­ings, text file of on­line mee­ting chat.

For di­al-in with the te­le­pho­ne: in­for­ma­ti­on on the in­co­m­ing and out­go­ing call num­ber, coun­try, start and end time. If ne­cessa­ry, fur­ther con­nec­tion da­ta such as the IP ad­dress of the de­vice can be stored.

Text, au­dio and vi­deo da­ta: You may have the op­por­tu­ni­ty to use the chat, ques­ti­on or sur­vey func­tions in an „on­line mee­ting“. To this extent, the text ent­ries you make are pro­ces­sed in or­der to dis­play them in the „on­line mee­ting“ and, if ne­cessa­ry, to log them. In or­der to en­ab­le the dis­play of vi­deo and the play­back of au­dio, the da­ta from the mi­cro­pho­ne of your de­vice and from any vi­deo ca­me­ra of the de­vice will be pro­ces­sed ac­cord­in­gly for the du­ra­ti­on of the mee­ting. You can turn off or mu­te the ca­me­ra or mi­cro­pho­ne yourself at any time via the „Zoom“ ap­p­li­ca­ti­ons.

To par­ti­ci­pa­te in an „on­line mee­ting“ or to en­ter the „mee­ting room“, you must at least pro­vi­de your na­me.

Scope of pro­ces­sing

We use „Zoom“ to con­duct „on­line mee­tings“. If we want to re­cord „on­line mee­tings“, we will trans­par­ent­ly com­mu­ni­ca­te this to you in ad­van­ce and – if ne­cessa­ry – ask for con­sent. The re­cord­ing icon will al­so be dis­play­ed to you in the „Zoom“ app.

If it is ne­cessa­ry for the pur­po­se of log­ging the re­sults of an on­line mee­ting, we will log the chat con­tent. Howe­ver, this will usual­ly not be the ca­se.

In the ca­se of we­bi­nars, we may al­so pro­cess ques­ti­ons as­ked by we­bi­nar par­ti­ci­pants for the pur­po­ses of re­cord­ing and fol­lowing up on we­bi­nars.

If you are re­gis­tered as a user at „Zoom“, re­ports of „on­line mee­tings“ (mee­ting me­ta­da­ta, te­le­pho­ne di­al-in da­ta, ques­ti­ons and an­s­wers in we­bi­nars, sur­vey func­tion in we­bi­nars) may be stored at „Zoom“ for up to one mon­th.

Au­to­ma­ted de­cisi­on-ma­king wi­t­hin the me­a­ning of Art. 22 DSGVO is not used.

Le­gal ba­sis for da­ta pro­ces­sing

In­so­far as per­so­nal da­ta is pro­ces­sed by em­ployees of Gün­ter Stahl GmbH, § 26 BDSG is the le­gal ba­sis for da­ta pro­ces­sing. If, in con­nec­tion with the use of „Zoom“, per­so­nal da­ta is not re­qui­red for the es­tab­lish­ment, im­ple­men­ta­ti­on or ter­mi­na­ti­on of the em­ploy­ment re­la­ti­ons­hip, but is ne­vertheless an ele­men­ta­ry com­po­nent in the use of „Zoom“, Ar­ti­cle 6 (1) (f) GDPR is the le­gal ba­sis for da­ta pro­ces­sing. In the­se ca­ses, our in­te­rest is in the ef­fec­ti­ve im­ple­men­ta­ti­on of „on­line mee­tings“.
For the rest, the le­gal ba­sis for da­ta pro­ces­sing when con­duc­ting „on­line mee­tings“ is Art. 6 (1) lit. b) GDPR, in­so­far as the mee­tings are con­duc­ted in the con­text of con­trac­tu­al re­la­ti­ons­hips.
Should no con­trac­tu­al re­la­ti­ons­hip exist, the le­gal ba­sis is Art. 6 pa­ra. 1 lit. f) GDPR. He­re, too, our in­te­rest is in the ef­fec­ti­ve im­ple­men­ta­ti­on of „on­line mee­tings“.

Re­ci­pi­ents / pas­sing on of da­ta

Per­so­nal da­ta pro­ces­sed in con­nec­tion with par­ti­ci­pa­ti­on in „on­line mee­tings“ is ge­ne­ral­ly not pas­sed on to third par­ties un­less it is spe­ci­fi­cal­ly in­ten­ded to be pas­sed on. Plea­se no­te that the con­tent of „on­line mee­tings“, as well as per­so­nal mee­tings, is of­ten used to com­mu­ni­ca­te in­for­ma­ti­on with cus­to­mers, in­te­res­ted par­ties or third par­ties and is the­re­fo­re in­ten­ded to be pas­sed on.
Other re­ci­pi­ents: the pro­vi­der of „Zoom“ ne­cessa­ri­ly ob­tains know­ledge of the abo­ve da­ta to the extent pro­vi­ded for in our or­der pro­ces­sing agree­ment with „Zoom“.

Da­ta pro­ces­sing out­side the Eu­ro­pean Uni­on

„Zoom“ is a ser­vice pro­vi­ded by a pro­vi­der in the USA. Pro­ces­sing of per­so­nal da­ta thus al­so ta­kes place in a third coun­try. We have con­clu­ded an or­der pro­ces­sing agree­ment with the pro­vi­der of „Zoom“ that com­plies with the re­qui­re­ments of Art. 28 GDPR.
An ade­qua­te le­vel of da­ta pro­tec­tion is gua­ran­te­ed by the con­clu­si­on of the so-cal­led EU stan­dard con­trac­tu­al clau­ses.

Da­ta pro­tec­tion of­fi­cer

We have ap­poin­ted a da­ta pro­tec­tion of­fi­cer.

You can re­ach him as fol­lows:
Mr. Chris­ti­an Volk­mer, Pro­jekt 29 GmbH & Co. KG, Osten­gas­se 14, 93047 Re­gens­burg, Ger­ma­ny, pho­ne: +49 941 2986930, e‑mail: anfragen@projekt29.de.

Your rights as a da­ta sub­ject

You have the right to ob­tain in­for­ma­ti­on about the per­so­nal da­ta con­cer­ning you. You can con­ta­ct us for in­for­ma­ti­on at any time.

In the ca­se of a re­quest for in­for­ma­ti­on that is not ma­de in wri­ting, we ask for your un­der­stan­ding that we may re­qui­re pro­of from you that you are the per­son you claim to be.

Fur­ther­mo­re, you have a right to rec­ti­fi­ca­ti­on or de­le­ti­on or to restric­tion of pro­ces­sing, in­so­far as you are en­ti­t­led to this by law.
Fi­nal­ly, you have a right to ob­ject to pro­ces­sing wi­t­hin the scope of the law.

A right to da­ta por­ta­bi­li­ty al­so exists wi­t­hin the frame­work of the da­ta pro­tec­tion le­gal re­qui­re­ments.

De­le­ti­on of da­ta

We de­le­te per­so­nal da­ta in princip­le when the­re is no need for fur­ther sto­rage. A re­qui­re­ment may exist in par­ti­cu­lar if the da­ta is still nee­ded to ful­fill con­trac­tu­al ser­vices, to check and grant or de­fend against war­ran­ty claims and, if ap­p­li­ca­ble, gua­ran­tee claims. In the ca­se of sta­tu­to­ry re­ten­ti­on ob­li­ga­ti­ons, de­le­ti­on will on­ly be con­si­de­red af­ter ex­pi­ry of the re­spec­ti­ve re­ten­ti­on ob­li­ga­ti­on.

Right of com­p­laint to a su­per­vi­so­ry aut­ho­ri­ty

You have the right to com­p­lain about the pro­ces­sing of per­so­nal da­ta by us to a su­per­vi­so­ry aut­ho­ri­ty for da­ta pro­tec­tion.

Chan­ges to this da­ta pro­tec­tion no­ti­ce

We re­vi­se this da­ta pro­tec­tion no­ti­ce in the event of chan­ges to da­ta pro­ces­sing or other oc­ca­si­ons that make this ne­cessa­ry. You will al­ways find the cur­rent ver­si­on on this web pa­ge.